138 lines
8.3 KiB
Markdown
138 lines
8.3 KiB
Markdown
---
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title: Cost center allocation for different products
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intro: 'Learn how your spending is assigned to cost centers for licensed and metered products.'
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shortTitle: Cost center allocation
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versions:
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feature: enhanced-billing-platform
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topics:
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- Billing
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- Enterprise
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- Team
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contentType: reference
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product: '{% data variables.product.prodname_ghe_cloud %}'
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---
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This article contains reference information for how spending is assigned to cost centers. To create and manage cost centers, see [AUTOTITLE](/billing/tutorials/use-cost-centers).
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## Overview
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{% data reusables.billing.cost-center-allocation %}
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## Breakdown by product
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| Product | A cost center is charged if it contains this resource |
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| ------- | ----------------------------------------------------- |
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| {% data variables.product.prodname_actions %} | The repository or organization where the workflow runs. |
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| {% data variables.product.prodname_github_codespaces %} | The repository or organization where the codespace is created. |
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| {% data variables.product.prodname_copilot %} license | The user who receives the license (priority), or the organization that is billed for the {% data variables.product.prodname_copilot_short %} license. |
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| {% data variables.product.prodname_enterprise %} | The user who receives the license (priority), or the organization that is billed for the license. |
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| Git Large File Storage | The repository or organization where Git LFS is used. |
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| {% data variables.product.prodname_registry %} | The repository or organization that owns the package. |
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| {% data variables.product.prodname_prus_caps %} | The user who triggered the use of the {% data variables.product.prodname_pru %} (priority), or the organization they belong to. |
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| {% data variables.product.prodname_GH_cs_and_sp %} | A user who uses a license. |
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## Details for license-based products
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To ensure your cost centers reflect spending as intended, it's important to understand how the cost of licenses is allocated to cost centers, and how changes are reflected in your bill.
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### {% data variables.product.prodname_GH_cs_and_sp %}
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| User associated with a cost center | License usage charged |
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|--|--|
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| Direct assignment | To the cost center the user is assigned to |
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| By organization membership only | To the enterprise |
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### {% data variables.product.prodname_enterprise %} and {% data variables.product.prodname_copilot %}
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Cost center allocation is slightly different for {% data variables.product.prodname_enterprise %} licenses and {% data variables.product.prodname_copilot %} licenses and usage.
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| User associated with a cost center | {% data variables.product.prodname_copilot_short %} license granted | License and product costs charged |
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|--|--|--|
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| Direct assignment | By any organization | To the cost center the user is assigned to |
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| By organization membership only | By an organization assigned to a cost center | To the **cost center** the organization belongs to. If the organization does not belong to a cost center, to the **enterprise** |
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Users who belong to multiple organizations in an enterprise or who receive a {% data variables.product.prodname_copilot_short %} license from multiple organizations:
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* **{% data variables.product.prodname_enterprise %}** license usage is allocated to the oldest organization and charges are allocated to the cost center containing that organization.
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* **{% data variables.product.prodname_copilot_short %}** license and product usage is allocated to one of the organizations and charges are allocated to the cost center containing that organization.
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See [AUTOTITLE](/copilot/managing-copilot/managing-copilot-for-your-enterprise/managing-the-copilot-subscription-for-your-enterprise/about-billing-for-github-copilot-in-your-enterprise#about-seat-assignment-for-copilot-in-your-enterprise).
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## Understanding cost center usage and attribution
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To view usage by cost center, go to the "Usage" page and group or filter by cost center. Any usage that is not assigned to a specific cost center is categorized as "Enterprise Only" when grouping by cost center. See [AUTOTITLE](/billing/tutorials/gather-insights).
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To understand how usage for a specific resource is being attributed to cost centers, request a detailed usage report and refer to the `cost_center_name` column. See [AUTOTITLE](/billing/reference/usage-reports).
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## Effects of changes to cost centers
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You can change the included resources of a cost center or delete a cost center at any time. This affects the cost center in different ways.
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### Deleting a cost center
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If a cost center is deleted, future usage of its resources will be charged to the enterprise. Usage before deletion is charged to the cost center.
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You can still view the cost center even after you delete it. To do so, select the "Deleted" tab on the cost center page.
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### Adding or removing a member
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If you add a member to a cost center, any future usage will be charged to the cost center. If you remove a member from a cost center, any future usage will be charged to the enterprise. For example:
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| Date | Scenario | Effect |
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| ---- | -------- | ------ |
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| May 1 | An enterprise has three {% data variables.product.prodname_copilot_short %} users. | The charges for all three users are charged to the enterprise. |
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| May 10 | You create two cost centers: Cost Center 1 with User A and User B as members, and Cost Center 2 with User C. | Future charges for Users A and B are charged to Cost Center 1, and for User C to Cost Center 2. |
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| May 20 | You remove User A from Cost Center 1. | Future charges for User A are charged to the enterprise. |
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### Deleting a user from the enterprise
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Removing a user from an enterprise will not remove the user from the cost center. This ensures that the remaining usage attributable to the user will be allocated to the cost center.
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## Example for license-based products
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The following example illustrates how usage is assigned to cost centers for license-based products. Based on four licensed users, their organization membership, and how cost centers are set up, you will see how usage is allocated to cost centers.
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### The users
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There are four users, each a member of one or more organizations in the enterprise.
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| User | Organization membership |
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| ---- | ----------------------- |
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| `user-1` | `org-1`, `org-2` |
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| `user-2` | `org-1` |
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| `user-3` | `org-1` |
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| `user-4` | `org-1`, `org-2` |
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All users have a license for **{% data variables.product.prodname_copilot %}** provided by `org-1` and **{% data variables.product.prodname_enterprise %}** (GHE).
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**{% data variables.product.prodname_GH_secret_protection %}** (GHSP) is enabled in `org-1`, where all users are active committers.
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### The cost centers
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There are two cost centers in the enterprise, each with different users or organizations assigned.
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| Cost center | Assigned resources |
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| ---- | ----------------------- |
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| Cost Center A | `user-1`, `user-3` |
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| Cost Center B | `org-1` |
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`user-2`, `user-4`, and `org-2` are **not** assigned to any cost center.
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### How usage is allocated
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The following table illustrates how spending for each user is allocated to a cost center based on their membership of an organization or cost center. Any usage not assigned to a cost center is categorized as "Enterprise Only" spending.
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{% rowheaders %}
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| | Copilot charges | GHSP charges | GHE charges | Explanation |
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| ----------- | --------------- | ------------ | ----------- | ----------- |
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| Cost Center A | `user-1`, `user-3` | `user-1`, `user-3` | `user-1`, `user-3` | These users are assigned directly to the cost center. |
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| Cost Center B | `user-2`, `user-4` | {% octicon "dash" aria-label="Not applicable" %} | `user-2`, `user-4` | These users aren't directly assigned to a cost center, so Copilot and GHE charges are assigned based on organization membership, whereas GHSP defaults to enterprise spending. |
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| Enterprise Only (default) | {% octicon "dash" aria-label="Not applicable" %} | `user-2`, `user-4` | {% octicon "dash" aria-label="Not applicable" %} | These users aren't directly assigned to a cost center, so GHSP defaults to enterprise spending. |
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{% endrowheaders %}
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